Rules

 

EPIC DANCE SHOWCASE COMPETITION RULES AND REGULATIONS

 

NEW LEVELS OF COMPETITION FOR 2017 SEASON!  
PLEASE CHECK TO MAKE SURE YOU ARE ENTERING YOUR DANCERS IN APPROPRIATE CATEGORY!

 

ENTRIES
NO REFUNDS WILL BE MADE FOR COMPETITION OR CONVENTION FEES!!!
• There is no limit to the number of entries a studio may enter.
• All entries must be submitted with payment in full using cashier’s check or money order. Studio checks will only be accepted 28 days prior to event. There will be a $50 fee added to all returned checks. NO studio or personal checks will be accepted at the event. NO EXCEPTIONS!!!
• All entries must be entered or postmarked at least 28 days in advance of the first day of competition. Late entries will be accepted after the 28 day deadline, but are subject to a $10.00 per entry late fee, until competition has been sold out.
• All routines must be appropriate. Please remember this is a family event.  All routines deemed inappropriate by our staff will be disqualified.
• All dancers/performers, teachers, parents and audience members should conduct themselves in an appropriate manner at all times during the competition.
• Dressing rooms will be assigned when at all possible.
• There is a limit of 3 solos per performer at each regional event.
• A 10 point deduction will be made for routines that are not completed on the first try. Technical difficulties, etc., will not be held against any performer.
• A studio/participant may compete in more than one regional as well as our nationals.
• Routines must be performed in the order in which they were scheduled. Only Epic staff/backstage manager may change the order due to costume changes. Routines must be performed on their scheduled day.
• Studio directors will be given a copy of the competition schedule one week prior to the event. All changes and/or corrections must be submitted to Epic before the stated deadline.  A $25.00 charge may be added to changes made after the deadline. All changes need to be emailed to ensure accuracy.
• No dancing/instructing from the sides of stage or audience.  Assisting may result in disqualification and/or point deduction.
• Studio teachers will need to provide proof of age within 1 hour, if asked by an Epic staff member.
• Studio owners will need to have their dancers ready to perform one hour prior to their scheduled time. Failure to adhere to this guideline may result in a point deduction.  A grace period of 4 dances will be allowed for costume changes.  The backstage manager will approve these changes.

 

TYPES OF ENTRIES
* Solo- 1 performer
* Duet- 2 performers
* Trio- 3 performers
* Small Group- 4-9 performers
* Large Group- 10-16 performers
* Super Group/Line- 17 and up performers
* Production- unlimited amount of performers and must have a theme

 

AGE DIVISIONS
* Mini- age 6 and under
* Petite- ages 7-9
* Junior- ages 10-12
* Teen- ages 13-15
* Senior- ages 16-20
* Adult- ages 21 and up including teachers

 

AGE GUIDELINES
The age of the performer will be determined as of January 1.  For duets, trios, and all groups including production, please average the ages of all the performers.  If the average age contains a decimal; drop the decimal.  For example, if the average age is 12.7 drop the .7. The average age would be 12 and that routine would compete as a junior entry.  Please note:  Bump rule will apply to all age groups and categories, EXCLUDING THE PRODUCTION CATEGORY.  Duet/Trio and Group entries cannot compete in an age division more than one division younger than the oldest dancer; regardless of the average age.  For example, if an 18 year old (senior) danced in a group with an average age of 10 (junior), the dance would be scored in the teen age category, since the teen category is one level down from the oldest dancer in the group.
• Teachers are individuals who are compensated for teaching classes and/or choreography for 3 or more hours per week.  Teachers must compete in the adult age division.

 

LEVELS OF COMPETITION
• Competitive- For those students who dance 3 or fewer hours per week.  Recreational entries will not be eligible for cash prizes.
• Advanced- For students that participate in class and/or extra rehearsals for 4-6 hours per week.
• Elite- For students that participate in class and/or extra rehearsals for 7 or more hours per week.
• Routines containing a combination of competitive, advanced, and elite dancers/performers should be entered in the level in which the majority of the dancers fall.  
• Since Epic staff has no way of knowing how many hours a student/performer dances, or how many years they have danced, it is up to their teachers to use their judgment and place them in the appropriate level.  Our Epic staff and judges feel confident that you as dance studio owners and instructors will be honest and fair when evaluating your routines.  Judges may move routines to the appropriate category if they feel the routine has been misappropriated.   ALL JUDGES DECISIONS ARE FINAL!!

 

CATEGORIES OF COMPETITION
Title Division -  Epic will be offering a titles competition incorporated into solo competition.  All solos in the advanced and elite levels will be considered for our Dancer of the Year Finalist (title winners) at no additional charge at regionals.  Mini solos may be taken from any level of competition.  Selections will be made in each age group. There is no predetermined criteria for selections; finalists are chosen by the judges based on a variety of factors - performance, technique, choreography or any combination thereof. No minimum or maximum number of finalist selections is set per regional. Solos in the adult age class are not eligible for title selections.  Additional information will be given to title selection winners at regional competitions

Acrobatic- routine containing acrobatic technique with dance steps to connect moves
Ballet- routine containing ballet technique- No acrobatic tricks
Baton- use of baton with dance steps to connect moves
Character- dance routine of any style that portrays a character-No vocals allowed
Clogging- routine using clogging technique and steps
Contemporary- blended modern and lyrical styles
Ethnic/Folk-routine using movement specific to a particular culture or nationality
Hip-Hop- routine consisting of primarily hip-hop technique-NO suggestive moves or inappropriate music
Jazz- routine using jazz technique and steps
Lyrical- routine containing interpretation of music using balance, extensions and control
Liturgical- routine which incorporates praise and worship
Modeling- model in “T” formation in either causal wear, sportswear or formal wear
Modern- interpretative dance using balance and control
Musical Theatre- routine portraying a Broadway or movie character or theme-No vocals allowed- Lip syncing is allowed
Novelty- any routine not fitting into any other category-No Acrobatics
Open- routine consisting of more than one dance style-Unlimited acrobatics are allowed, but they must be connected by a series of dance moves
Photogenic- photos should be 5x7 or 8x10 and are accepted on their respective day of competition- Photos will be returned on the last day of competition with teacher’s score sheets
Pointe-routine with ballet steps using pointe shoes- No Acrobatics
Pom Pon- a routine using pom pons with dance moves- Acrobatics allowed but no stunts or tosses
Song and Dance- routine using vocals and dancing-No vocals on music CD
Tap- routine containing tap steps and technique.  No tap sounds in music please
Variety- any style of dance with only 2 acrobatic tricks allowed
Vocal- vocal singing- no vocals on music CD

• Unlimited acrobatics are only eligible to compete in the following categories: Acrobatics, Open and Pom PonOtherwise; only 2 acrobatic tricks are allowed per routine.  Judges will be instructed to move routines containing more than 2 acrobatic tricks to one of the appropriate categories.  An acrobatic trick consists of a complete 360 degree rotation of the body with head inverted. A pass is considered one trick.  It is considered one trick if multiple students do identical passes at the same time.

 

ENTRY FEES
• Studio Owners may contact our office for detailed pricing.
• Photogenic entries are $25.00 per entry at Regionals and $30.00 per entry at Nationals. They are paid when the photos are submitted.

 

STUDIO REBATES
• A 10% rebate of entry fees is available to studios whose entries are postmarked and paid in full 45 days prior to the first day of competition. A 5% rebate of entry fees is available to studios whose entries are postmarked and paid in full 30 days prior to the first day of competition. Rebates will be made out to the dance studio and given to the studio owner at check-in during the first day of competition.

 

TIME LIMITS
* Solo & Duet/Trio- 3 minute maximum
* Small Group- 3 minute maximum
* Large Group- 3 minutes and 30 seconds
* Super Group/Line- 4 minutes maximum
* Productions- 10 minutes (includes set up of props)
Extra time may be purchased for group entries. Please contact our office for clarification.

 

USE OF PROPS
• Props-No use of live props, such as animals or people during a routine. No dangerous or destructive props such as fire, water, knives, guns, swords, glitter, confetti, paint, etc.  
• Props may be used in all categories.  With the exception of production, please limit all set and removal of props to one minute.

 

PHOTOGRAPHY AND VIDEOTAPING
All video recording and photography of any kind is PROHIBITED!!  This is put in place to protect choreography and costumes of all studios.  Failure to comply, could result in the disqualification of the routine.  Epic staff reserves the right to remove the media being used or those using it from the event.
• A professional photography and videographer will be available at most venues for dancers/performers to purchase their own photos and videos.

 

MUSIC
• All music must be turned in for the entire competition upon registration.
• There must be only one routine per CD.
• Speed control will not be adjusted by Epic staff.
• No additional sound equipment or microphones may be used or connected to the Epic sound system.
• It is advisable for all routines to have an additional CD for back up.
• All music must be labeled with studio name, entry number and song title.
• No tap sounds are allowed on the CD for entries entered in the Tap category.
• Music must be cued at the beginning of the CD.

 

ADJUDICATED AWARDS

* Diamond 

* High Platinum 

* Platinum

* High Gold 

* Gold

* Silver

300-290

289-275

274-259

258-239

238-201

200-150

 

JUDGING
Routines will be judged according to the following:

* Technique

* Choreography

* Execution of choreography

* Presentation

* Costume 

* Overall appeal

35 points

15 points

20 points

15 points

  5 points

10 points

 

Epic will provide a panel of competent judges consisting of teachers, choreographers, and/or working professionals.
• Routines will be given a numerical score from each judge.
• Judging will be based on technique, choreography, execution of choreography, presentation, costume and overall appeal.
• Judges decisions are FINAL!!
• If a tie in scoring occurs, the tie will be broken based on technique, then choreography, execution of choreography, presentation, costume and overall appeal.  If a tie still exists, the judges will make the final decision.
• A minimum point requirement must be met to receive 1st place in the event that only one entry is registered in that category.
• When possible, Epic will provide critiques to each studio owner from all three judges for each routine.  Critiques will be given in written, audio, and/or video format.
• Epic will not be held responsible for music or score sheets left behind at competition.

 

AWARDS
• Every entry/routine will be receive a trophy representing their adjudicated score.
• Cash prizes and/or gift certificates will be given to select overall winners.
•TWO SETS OF OVERALL AWARDS!
Studios with a total enrollment of 200 students or less, will compete in Division I. Studios with a total enrollment of 201 students or more, will compete in Division II. Overall awards will be given in both Division I and Division II. This will give all dance studios the opportunity to compete against studios of similar size. Epic reserves the right to combine Divisions at competitions with 5 or less studios in either Division in attendance. This decision will be determined by Epic staff.
• Special Awards:  Epic Studio of the Day, Highest Score of the Day, Choreography Award, Judges Awards, Epic Moment Award, Entertainment Award, and Epic Studio Grand Champion.
• All cash awards, gift certificates, and/or scholarships will be based on the number of total entries for the competition.
If there are 1-4 routines in a division - 1st place only will be awarded.
If there are 5-6 routines in a division - 1st - 3rd place will be awarded.
If there are 7-11 routines in a division - 1st - 5th place will be awarded.
If there are 12 or more routines in a division - 1st - 10th place will be awarded.

  • Any petite, junior, teen, or senior soloist or members of a duet/trio who scores a Diamond at any of our regionals, will automatically be considered an "EPIC DANCER" and will be eligible to participate in our National Opening Number!!!  In addition, select "Epic Dancers" will be considered for assisting our esteemed choreographers during classes at Epic Conventions and will be considered to perform their award winning routine during the Showcase at the convention!!!  Please contact Epic staff for more details.

 

NATIONAL FINALS
• Routines/entries must receive a Gold or higher adjudicated score to qualify for Nationals.
• Studios who do not attend a regional event, may submit a video entry of each routine to be considered for Nationals.  Each video entry must be submitted at least 45 days before National Finals.
• Free master classes and workshops at Nationals.
• Parent and Epic “Showdown” to be held at Nationals.

 

MISC
• All contestants grant permission to the Epic Directors and Staff to use their names and/or photographs on the Epic website or program books/flyers.

• Overall winners from Epic’s Nationals may not compete the same routine in the same division at any of the following year’s regionals or nationals.

• Smoking, eating and drinking are not permitted in the competition area.

• .Epic reserves the right to cancel or move any competition due to weather, number of entries or any other circumstances deemed necessary.  In case of cancellation due to Epic Dance Showcase, all registration fees will be refunded.

• Epic Dance Showcase and the hosting facility are not responsible for personal injury to performers, spectators, or personal property loss.  By entering this event, it is agreed that participants or spectators will not hold Epic Dance Showcase, LLC or its officers, directors, staff or employees responsible for injuries sustained or illnesses contracted by them while in attendance of their competitions/conventions.

 


EPIC DANCE SHOWCASE

CONVENTION POLICIES

 

BE AN EPIC DANCER


Any petite, junior, teen, or senior soloist or members of a duet/trio who scores a Diamond at any of our regionals, will automatically be considered an "EPIC DANCER" and will be eligible to participate in our National Opening Number!!!  In addition, select "Epic Dancers" will be considered for assisting our esteemed choreographers during classes at Epic Conventions and will be considered to perform their award winning routine during the Showcase at the convention!!!  Please contact Epic staff for more details.

 

CHECK-IN
Check-in will begin one hour before the first event on Friday night. Student/Teacher wrist bands and observer bands will be available for purchase/pick-up before class begins each day. Wrist bands should be picked up by the person who registered the group. If that person will be unavailable, please let us know in advance. WE DO ACCEPT INDEPENDENT ENTRIES!!!

 

NO VIDEO OR FLASH PHOTOGRAPHY
There is no video/flash photography allowed inside the ballrooms!!! Failure to comply to this rule will result in eviction from the ballroom. No exceptions!!!

 

NO FOOD OR DRINK
There is absolutely no food or drink allowed in the ballrooms, nor the lobby. Please bring bottled water only to class. Water will be provided daily in each ballroom as well.

 

WRIST BANDS
Wrist bands must be worn by all teachers, students and observers. No one will be allowed to enter a ballroom without the appropriate band. Bands will be checked upon entering each ballroom. Teachers have the freedom to dance or observe in ANY ballroom. Lost wrist bands cannot be replaced, so please keep your band on your wrist at all times!

 

REFUNDS
Epic Dance Showcase will not refund any fees unless we are responsible for the cancellation of the convention.

 

INCENTIVES
FOR EVERY 10 PAYING STUDENTS REGISTERED, ONE TEACHER ATTENDS FREE OF CHARGE!
Your teacher must be entered in your registration along with your 10 students in order to receive this bonus! Teachers will receive gifts during check-in!!!

 

EARLY BIRD DISCOUNT
Anyone registering and paying in full 30 days in advance, will receive an Early Bird Discount! Registration is allowed at the door, provided there is space available.

 

AGE CATEGORIES
Epic Dance Showcase recommends the following age limits for class, but it is up to the teacher's discretion as to where to place their studentS. Mini/Petites 6-9 yrs Juniors 10-12 yrs Teens 13-15 yrs Seniors/Teachers 16 yrs and up(Teachers must be at least 18 yrs of age)

 

OBSERVER BANDS
Parents, siblings, and/or fans who aren't participating in class, may purchase an observer band and observe in ballrooms during class. This band will also grant admission to the Showcase, but does not allow one to dance. Any child over the age of 3 will require an observer band. While we welcome everyone to enjoy the classes, please be respectful of the dancers, teachers and choreographers. Keep any talking to a minimum, don't obstruct the viewing of others, no food or drink allowed, and NO VIDEO OR FLASH PHOTOGRAPHY!

 

SHOWCASE
There will be a showcase during the convention in which the all-star, guest choreographers will perform. Select dancers may be chosen to perform the choreography they learned in class that day! This will be an exciting event you will not want to miss!!! YOU MUST HAVE A STUDENT/TEACHER OR OBSERVER WRIST BAND IN ORDER TO ENTER THE SHOWCASE. If you don't have a wrist band, a ticket for the show can be purchased for $5.00.

 

FACULTY
All faculty is scheduled to teach at each convention in every level with the exception of the mini/petites. Teachers for the minis and petites will be dependent upon availability of staff. In the event one of our scheduled master teachers is not able to attend a convention, a teacher of comparable notoriety will be substituted.

 

BREAKS
There will be a 10-15 minute break between each one hour class. There will be a lunch break each day and a dinner break as well, on the night of the Showcase. These breaks will be noted on the schedule. Please remember, no food or drink is allowed in the hotel lobby or ballrooms!

 

SCHEDULE
A detailed schedule will be posted at a later date.

 

FOR MORE INFORMATION ON OUR CONVENTIONS OR COMPETITIONS, PLEASE VISIT OUR WEBSITE AT www.epicdanceshowcase.com or call 704-860-7202.  We will be happy to assist you in any way!

 

   
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